Decision of our University Senate dated 20.02.2024 and numbered 2024/04
ISTANBUL SABAHATTIN ZAIM UNIVERSITY
SCIENTIFIC RESEARCH PROJECTS DIRECTIVE
PART ONE
Introductory Provisions
Purpose
ARTICLE 1– (1) This Directive has been prepared for the purpose of determining the evaluation, acceptance and support of scientific research project proposals carried out at Istanbul Sabahattin Zaim University, the delivery and monitoring of related services, the evaluation and public announcement of their results, and the relevant procedures, principles and other matters.
Scope
ARTICLE 2– (1) This Directive covers the scientific research projects carried out by Istanbul Sabahattin Zaim University.
Legal Basis
ARTICLE 3– (1) This Directive has been prepared on the basis of Higher Education Law no. 2547 and the provisions of the Regulation on Scientific Research Projects of Higher Education Institutions, which entered into force upon its publication in the Official Gazette dated 26.11.2016.
Definitions
ARTICLE 4– (1) In the implementation of this Directive;
- Researcher: Refers to faculty members, undergraduate or graduate students of the University related to the project subject, or persons assigned tasks in the project by the project coordinator due to the expertise gained through the higher education they have completed, who are included in the project team by the project coordinator so that the scientific research project can be carried out,
- ARBİS: Refers to the common database designed and developed by the Scientific and Technological Research Council of Turkey (TÜBİTAK),
- Scientific Research Projects Commission (Commission): Refers to the board, consisting of at least seven and at most eleven members selected by the Senior Executive from among the faculty members of each faculty for a term of up to four years and serving on a faculty basis, responsible for the receipt, evaluation, and finalization of internally or externally funded project proposals,
- Scientific Research Project (BAP): Refers to projects that, upon completion, may contribute to the relevant scientific field through their results and, through their scientific content, to the country's technological, economic, social, and cultural development, which may be carried out with the participation of institutions or organizations inside and/or outside the higher education institution, national and/or international, as well as projects for training scientists or establishing and developing research infrastructure,
- Scholarship recipient: Refers to students in thesis-based master's or doctoral programs who are to be assigned scholarships within the scope of scientific research projects carried out, other than research infrastructure establishment and development projects included in the relevant year's investment program,
- Reviewer: Refers to scientists recognized for their expertise in the field covered by the projects, whose opinions are sought by decision of the Commission for the evaluation of submitted projects and, when necessary, project progress and final reports,
- Project Coordinator: Refers to faculty members who have completed a doctorate, medical specialization, or proficiency in art education, who propose the project and are responsible for its preparation and execution,
- Rector: Refers to the Rector of Istanbul Sabahattin Zaim University,
- Senate: Refers to the Senate of Istanbul Sabahattin Zaim University,
- Technology Transfer Office (TTO) Coordination Office: the unit of the University where the coordination of the project work specified within the scope of this Directive is carried out,
- TTO Coordinator: Refers to the person responsible for conducting the Coordination Unit's activities on behalf of the higher education institution, appointed by the Senior Executive from among staff with the knowledge and qualifications to carry out scientific research project activities in accordance with the procedures specified in this Directive, regardless of civil-service or working title, and who is accountable to the Senior Executive,
- University: Refers to Istanbul Sabahattin Zaim University,
- Senior Executive: Refers to the Vice Rector assigned by the Rector to conduct Research and Development activities,
- YÖKSİS: Refers to the common database of the Council of Higher Education (YÖK).
PART TWO
Duties, Authority and Responsibilities
Formation and duties of the Commission
ARTICLE 5– (1) In order to carry out the duties set out in this Directive, a commission consisting of at least seven and at most eleven faculty members appointed by the Rector is established under the chairmanship of the Rector or a vice-rector designated by the Rector. Commission members are appointed for three years, with due regard to the balance among the disciplines represented at the University. A member whose term has expired may be reappointed in the same manner.
(2) If it is determined that Commission members are not fulfilling their duties, authority, and responsibilities, they may be removed from office by the Rector before their term ends.
(3) The duties, authority, and responsibilities of the Commission are as follows:
- Preparing the project application calendar.
- Preparing the forms to be used for projects.
- Determining the upper limits of support to be provided for projects.
- Determining the implementation procedures and principles for the submission, evaluation, execution, monitoring, and finalization of project applications.
- Determining the reviewers who will evaluate applications for scientific research projects supported by the University.
- Determining the projects to be supported based on the results of reviewer evaluations.
- Evaluating the interim reports prepared by the coordinators of ongoing projects.
- Evaluating and deciding on the final reports of completed projects.
- Examining and deciding on requests for budget-item transfers among a project's budget items.
- Evaluating all requests for additional time, additional budget, and other matters related to scientific research projects supported by the University, and submitting them for the approval of the Rectorate.
Duties and authority of the TTO Coordinator
ARTICLE 6– (1) The duties and powers of the TTO Coordinator are as follows:
- Determining the Commission meeting dates and preparing the meeting agenda.
- Organizing all project activities in accordance with board decisions and notifying the relevant units.
- Ensuring that the administrative and financial transactions related to projects are carried out and coordinated.
- Organizing the submission of project applications to reviewers prior to their evaluation by the Commission.
- Coordinating communication and correspondence among Project Coordinators, reviewers, and the institutions applied to.
- Preparing work reports covering activities such as project progress and budget utilization, and submitting them to the Rector or to the Vice Rector assigned by the Rector.
PART THREE
Project Types
Project types
ARTICLE 7– (1) The types of projects that the Commission has decided to support are set out below. The Commission may amend the scope of these projects, discontinue those it deems necessary and create new project types.
- Type A project: Self-funded projects supported by the University that include the scientific research and development activities of University faculty members and undergraduate/graduate students or personnel with expertise in the field. (İZÜ BAP-100, İZÜ BAP-200, İZÜ BAP-300, İZÜ BAP-400, İZÜ BAP-500)
- Type B project: Research projects carried out within the scope of University–Industry/Public/Private Sector Cooperation, as specified in paragraph (k) of Article 58 of Law No. 2547, involving University researchers.
- Type C project: Research and development projects supported by national institutions such as TÜBİTAK, Development Agencies, Ministries, and the like.
- Type D project: International projects such as HORIZON, ERASMUS, COSME, and the like, supported in part or in full by international organizations and carried out within the scope of international cooperation or European Union support programs.
PART FOUR
Project Applications, Evaluations, and Management Processes
Nature of projects and application processes
ARTICLE 8– (1) Applications for type A project categories are made as follows.
- The nature and application process of the İZÜ BAP-100 Support Program are as follows:
1) These are research projects created to encourage successful students enrolled in the University's formal undergraduate education programs to conduct research and to foster an R&D culture.
2) In these projects, coordinated by University faculty members, only undergraduate students who meet the conditions determined and announced by the Commission may serve as researchers. The project duration is at most five months.
3) Accepted projects are initiated once the signing process is completed by the parties.
4) İZÜ BAP-100 projects may be merged and expanded upon the recommendation of the BAP Commission.
5) Scholarship holders cannot be assigned to İZÜ BAP-100 projects.
2. The nature and application process of the İZÜ BAP-200 Support Program are as follows:
1) This is a program to which a faculty member supervising a master's student who has completed the course period at the University and determined a thesis topic may apply, provided that support is given to the thesis of the student concerned.
2) The application process and progression are the same as for the İZÜ BAP-400 project.
3) An advising faculty member may apply to this program as a second project while an İZÜ BAP-400 or İZÜ BAP-300 project of which they are already coordinator is ongoing.
4) An advising faculty member who is a project coordinator may benefit from at most three İZÜ BAP-200 support programs at the same time.
5) In an İZÜ BAP-200 project, only the University master's student who is preparing the relevant thesis may be a scholarship recipient.
6) In cases where the University master's student who owns the thesis to which the project relates does not meet the conditions to be a scholarship recipient, that student may only take part in the project as a researcher.
3. The nature and application process of the İZÜ BAP-300 Support Program are as follows:
1) This is a program that a faculty member advising a doctoral student who has successfully passed the doctoral qualifying exam and determined a doctoral thesis topic may apply to, provided that the support is to be used for that thesis student's thesis.
2) The application process and progression are the same as for the İZÜ BAP-400 project.
3) An advising faculty member may apply to this program as a second project while an İZÜ BAP-400 or İZÜ BAP-200 project of which they are already coordinator is ongoing.
4) An advising faculty member who is a project coordinator may benefit from at most three İZÜ BAP-300 support programs at the same time.
5) In İZÜ BAP-300 projects, only the University doctoral student who is preparing the relevant thesis may be a scholarship recipient.
6) In cases where the University doctoral student who owns the thesis to which the project relates does not meet the conditions to be a scholarship recipient, that student may only take part in the project as a researcher.
4. The nature and application process of the İZÜ BAP-400 Support Program are as follows:
1) These are projects that University faculty members may apply to as coordinator.
2) The project application and evaluation calendar is determined and announced by the Commission.
3) Project applications are made using the Application Form published in the relevant call, which details the project's rationale, method, original value, broader impact/added value, work schedule, and budget breakdown.
4) The project coordinator submits the project proposal to the Commission for evaluation.
5) Projects that have undergone preliminary evaluation by reviewers determined with the opinion of the TTO Coordinator are evaluated by the Commission, and the application results are finalized.
6) Accepted projects are initiated once the signing process is completed by the parties.
7) Type A research projects are completed within a maximum of 24 months, including any extensions.
8) Following BAP projects, project coordinators are expected to produce a scientific publication or write a national-level project such as one for TÜBİTAK or İSTKA.
9) Within a maximum of two years from the completion date of the project, the coordinator of an İZÜ BAP-400 project must submit a National project application and successfully complete at least the first revision (review) stage, or publish in a journal indexed in Q1 or Q2. Coordinators who fail to meet the requirement of a project application or publication acceptance may not submit any BAP application until they fulfill the specified condition.
10) A project coordinator actively benefiting from the İZÜ BAP-400 Support Program may not submit another İZÜ BAP-400 application at the same time.
11) In İZÜ BAP-400 projects, only graduate students who meet the scholarship-recipient conditions, are studying in the relevant project field, and possess the knowledge to contribute to the project field may serve as scholarship recipients.
5. The nature and application process of the İZÜ BAP-500 Support Program are as follows:
1) These are projects that University faculty members holding a Doctoral degree or higher, who have served as coordinator of at least one successfully completed national or international project, may apply to as coordinator.
2) Projects supported within the scope of this project support program, opened to support specially qualified projects that will contribute to developing the University's scientific research capacity, research potential, and academic standing in international university rankings, are expected—taking into account our country's development plans—to be aimed at developing value-added products, business models, or technology.
3) Related project applications are evaluated by the BAP Commission and submitted to the University Board of Directors.
4) In İZÜ BAP-500 projects, only University graduate students who meet the scholarship-recipient conditions, are studying in the relevant project field, and possess the knowledge to contribute to the project field may serve as scholarship recipients.
(2) The principles and procedures for applications for Type B Projects (University–Industry/Public/Private Sector Cooperation Research Projects) are as follows.
- Projects aimed at supporting university-industry cooperation are evaluated by the TTO Coordination Unit and submitted to the Rectorate for presentation to the University Board of Directors for approval. Such projects must include at least one public institution and/or one industrial/private sector institution or organization. The public and/or industrial/private sector institutions or organizations involved in the cooperation must provide an in-kind or cash contribution, such as contributing to the project budget and/or providing human resource support and/or allowing the use of research infrastructure not available at the University within the scope of the project. In such projects, projects with high potential for high value-added products and/or industrial rights are supported. No support is provided under this scope for projects to be carried out with private sector organizations in which the project coordinator or University members serving as researchers on the project are partners or owners.
- Academic Consultancy projects cover only those projects approved after the relevant application documents have been prepared through the Projects Coordination Unit/TTO Coordination Unit.
- In Academic Consultancy projects, the application processes must be carried out with the University's knowledge. The Academic Consultancy process is initiated once the relevant forms are approved by the Rectorate.
- In scientific research projects based on R&D/Product Development, applications made as Coordinator/Researcher/Consultant are finalized according to the evaluations of reviewers determined by the Commission.
- The fee proposal determined for Academic Consultancy projects must include an Institutional Share of at least 20% of the project budget. Following the proposal on which a draft contract is based, the Institutional Share is decided by the Rectorate.
(3) Applications for Type C and D Projects are made as follows.
- The project coordinator submits the project proposal to the TTO Coordination Unit. Project proposals are evaluated by the TTO Coordination Unit and, with revision suggestions added, are initialed by the TTO Coordinator and submitted for the Rectorate's approval.
- The project file is sent to the relevant organization (TÜBİTAK ARDEB, TÜBİTAK BİDEB, İSTKA, Ministries, Development Agencies, HORIZON, ERASMUS, COSME, International Bilateral Cooperation, etc.). In calls from supporting institutions with a project quota, a Commission evaluation is requested among the project proposals if the TTO Coordinator deems it necessary. Projects evaluated and ranked by the Commission are submitted to the relevant institution within the quota. In the execution of these projects, the implementation principles of the relevant institution are followed.
- For Type C and D projects, the institutional share must be allocated up to the upper limit determined by the relevant project institution.
Evaluation of Projects
ARTICLE 9– (1) IZU BAP-100 applications within Type A projects are evaluated by the Commission.
(2) İZÜ BAP-200 and İZÜ BAP-300 projects are evaluated by one referee from within the University, appointed by the Commission.
(3) For the evaluation of applications to the İZÜ BAP-400 and İZÜ BAP-500 programs, 2 referees are determined by the Commission. The determined referees may be from within or outside the University. When a referee cannot be found from within the University, both referees may be appointed from outside the University by decision of the Commission.
(4) After accepting to serve as referees, referees submit the approved and signed Confidentiality Undertaking to the TTO Coordination Office.
(5) The maximum evaluation period given to referees is 15 days.
(6) Referees who complete the evaluation process for İZÜ BAP-200 and İZÜ BAP-300 projects are paid an amount equal to 3% of the net minimum wage, and referees who complete the evaluation process for İZÜ BAP-400 and İZÜ BAP-500 projects are paid an amount equal to 5% of the net minimum wage.
(7) Applicants found to have committed plagiarism during project evaluations may not submit any BAP application for 3 years.
(8) If, at the time of application, a project coordinator will be on paid/unpaid leave during the following period, or will be absent from the institution for a certain period due to research or travel leave or another reason, this must be reported. If this is not reported, the matter is reviewed by the BAP Commission, which decides on the fate of the project. Project evaluation is carried out taking all these circumstances into account.
Application Calendar
ARTICLE 10– (1) The application calendar for type A projects is determined by the Commission upon the proposal of the TTO Coordinator.
(2) Special call applications are separately evaluated by the Commission during the year.
Other Matters Regarding the Project Application and Management Process
Article 11 – (1) During the evaluation of submitted projects, the Commission may invite the Project Coordinator to give an oral presentation if it deems it necessary.
(2) In Type A projects, projects whose Project Application Documents are incomplete, not prepared in accordance with the project application preparation format, and/or lacking information are not accepted for evaluation.
(3) For all projects requiring an ethics approval decision, the project coordinator follows the approval process of the University Ethics Committee or authorized external ethics committees, and submits the decision obtained from the ethics committee to the TTO Coordination Office together with the relevant project application within the application calendar.
(4) Up-to-date ARBİS and YÖKSİS CVs of the project team are attached to Type A project applications and final reports. Accordingly, the YÖKSİS and ARBİS information of persons applying for a project must be up to date.
(5) As a rule, no procurement of services is made under Type A İZÜ BAP-100, İZÜ BAP-200, and İZÜ BAP-300 projects.
FIFTH SECTION
Financial Provisions
Procurement and financial affairs
ARTICLE 12– (1) The TTO Coordination Office forwards all purchases relating to its own needs and/or to the projects to be carried out to the Department of Administrative Affairs, to be conducted within the framework of the procurement and tender legislation to which the University is subject.
(2) Expenditures related to projects financed by other institutions and organizations are carried out within the framework of the procurement and tender legislation to which the University is subject, giving priority to the procurement procedures and instructions published by the relevant institution or organization.
(3) University forms are used in the project management process.
(4) Financial transactions are carried out by the University's Department of Financial Affairs.
(5) If deemed appropriate by the Commission, type A projects are supported, taking into account academic/economic and national gains, up to a maximum of 10 times the current net minimum wage per project for İZÜ BAP-400 (10 × net minimum wage TL), up to 8 times the current net minimum wage for İZÜ BAP-300 (8 × net minimum wage TL), up to 6 times the current net minimum wage for İZÜ BAP-200 (6 × net minimum wage TL), and up to 2 times the current net minimum wage for İZÜ BAP-100, in TL.
(6) In type B (excluding academic consultancy projects), C and D projects (TÜBİTAK, HORIZON, International Bilateral Cooperation Projects, etc.), a project incentive award is paid net to the project coordinator, with the approval of the Rectorate, in order to encourage new projects; it is calculated on the remaining amount after deducting the PTI fee paid by the university for the project. The incentive amounts to 2% of the total project budget and is paid to the project coordinator.
(7) In type B projects, payment is made in accordance with subparagraph (k) of Article 58 of Law No. 2547.
(8) Type A project appropriations are used, subject to documentation, for domestic and international travel expenses, services, consumables and materials, fixed assets, office machinery purchases and other related expenses. The Commission decides whether requests for the use of these appropriations are appropriate in terms of budget category and ethics.
(9) A project-specific accounting sub-account is opened for type C and D projects.
(10) For Type A projects with a signed contract, the upper limit for budget increase requests may not exceed 20% of the relevant budget for each budget item in the contract. Additional budget requests must be made no later than 45 days before the project's contractual end date. Requests are accepted with the approval decision of the BAP Commission and the approval of the University Board of Directors.
(11) Machinery and equipment purchased within the scope of projects are recorded in the University's fixed asset registry. They are assigned to the relevant project coordinator by the Accounting Unit. At the end of the project, the relevant machinery and equipment are delivered by the project coordinator to the University's Accounting Unit.
(12) The procurement of goods and services and fixed asset records for all projects are audited by the TTO Coordination Office after project closure.
(13) For projects, an advance of up to 50% of each budget item may be requested. In cases where a lower rate is set for projects carried out by other institutions, the rules of the relevant institution will be followed.
(14) Advance requests are made to the TTO Coordination Office through the electronic document management system (UBYS), accompanied by a table containing the amount, justification, and expenditure costs.
(15) The Commission evaluates advance requests and finalizes the decision.
(16) Advances received for each item must be reported, together with their invoices, by completing the relevant form within 2 months of the amount being deposited into the account, and submitted signed to the TTO Coordination Office via UBYS.
(17) The advance is closed with expenditures approved by the Coordination Office. For expenditures not approved, the project coordinator is required to reimburse the University.
(18) For advances not closed within 2 months, no procurement or expenditure request may be made for the project to which the advance belongs until the advance is closed.
SECTION SIX
Execution, Reporting, Completion, and Implementation Principles of Projects
Execution of Projects
ARTICLE 13– (1) The contracts drawn up for projects approved for support are signed by the project coordinator.
(2) The start date of projects is accepted as the date on which the contract is signed by the parties. The project coordinator is obliged to comply with the provisions of the contract.
(3) Coordinators whose projects have been accepted are required to submit the relevant documents announced according to the project type to the TTO Coordination Office. No expenditure transaction may be requested or carried out for projects for which the relevant mandatory documents have not been submitted.
(4) Projects for which the project contract is not signed within two months after the approval date without a valid excuse, or whose work is not started within six months without a valid excuse accepted by the Commission, are cancelled.
(5) The project coordinator is responsible for conducting the project in accordance with this Directive and other relevant legislation, from scientific, technical, administrative, legal, and financial aspects. The coordinator and other project personnel are obliged to remedy, to the extent of their fault, any damage arising from the project appropriation not being used effectively and efficiently for the purposes of the project. Coordinators who fail to fulfill their project obligations may not apply for a project for 3 years.
(6) Projects must be carried out in accordance with the work schedule and budget plan approved by the Commission. Changes that would directly affect the main activities and outputs of the project are not expected to be made.
(7) The financial transactions of accepted projects are tracked in the University's project-specific accounts, unless otherwise stipulated in the contract with the funding institution. The opening of the account and account transactions are carried out under the responsibility of the Department of Financial Affairs, upon the request of the TTO Coordinator.
Reporting and interim reports
ARTICLE 14– (1) For type A projects lasting more than six months, project coordinators prepare interim reports covering the work carried out and the progress made within the scope of the project every six months and submit them to the TTO Coordination Office. For the IZU BAP-500 project, these interim reports are submitted to the Rectorate through the Coordination Office.
(2) Interim reports are evaluated by the BAP Commission upon referral by the TTO Coordination Office. For expenditures related to the project budget to continue, the Commission must give a positive opinion on the interim reports.
Completion of projects
ARTICLE 15 – (1) Project coordinators involved in type A projects submit a Final Report covering the work carried out and the progress made within the scope of the project to the TTO Coordination Office within 2 months following the project end date specified in the contract. The Coordination Office sends the final reports for referee evaluation if it deems necessary. The relevant reports are submitted to the Commission by the TTO Coordination Office. If the relevant reports are not submitted by the project coordinators by the specified dates without a valid excuse, the project coordinator's applications to the next two calls are not taken into consideration. If the relevant reports cannot be submitted because the project could not be carried out at all, 10 points are deducted from the average of the referee evaluation scores of the project coordinator's next project application.
(2) In Type A projects, the Researcher/Project Coordinator is obliged to produce, within two years after the completion of the BAP project, a national and/or international scientific article or a book chapter based on the project and to report this to the TTO Coordination Office. If publications bearing the BAP project number are not reported to the TTO Coordination Office, the coordinator may not apply for a project until the publication is made. The Researcher/Project Coordinator must report to the TTO Coordination Office, without delay, any invention/work subject to intellectual property arising within the scope of the project.
(3) In Type B, C, and D Projects, the Project Coordinator/Researcher submits a report to the TTO Coordination Office on how the supported project was concluded.
(4) It must always be stated in publications that support was received from the project.
Implementation principles
ARTICLE 16– (1) The amounts monitored in the special account are used, limited to the duration of the project, to cover the expenditures of personnel to be employed on a contractual basis for scientific research projects, travel expenses and service procurements, purchases of consumables and materials, purchases of machinery and equipment, and other expenses required for scientific research projects, as well as the scholarships to be granted to students in thesis master's and doctoral programmes assigned within the scope of projects other than research infrastructure establishment and development projects included in the annual investment programme, and the expenditures of contracted personnel to be employed as post-doctoral researchers within the scope of additional article 34 of Law no. 2547.
(2) Unless personnel employment is envisaged in the approved project application forms, personnel may not be employed from the special account in scientific research projects, and no payment may be made for this purpose.
(3) Ownership of the machinery, equipment and hardware purchased within the scope of the project belongs to the University.
(4) Machinery, equipment and hardware purchased within the scope of projects are available for use by University researchers when needed. The Commission is authorized to make such machinery, equipment and hardware available for use in common areas, to reclaim them for use in other projects, or to take any other measures it deems necessary.
(5) During the evaluation of projects, transfers between the expenditure items in the budget approved by the Commission may be made upon the request of the coordinator and with the Commission's approval. However, a new expenditure item not included in the budget cannot be created and no transfer can be made to it.
(6) The following conditions apply to scholarship recipients for Type A projects:
- Being a thesis-based master's or doctoral student,
- Having an account at a bank operating in Turkey,
- Meeting ethical requirements,
- Not having a common interest with the project coordinator,
- Not being a TÜBİTAK domestic graduate scholarship recipient in the same period, or a scholarship recipient in another project in the same period.
(7) The upper limits of scholarships to be paid to scholarship recipients in projects may not exceed the total budget specified for the scholarship item, nor, for projects supported by ARDEB, the monthly upper limits set by TÜBİTAK.
(8) Postdoctoral Researcher scholarship recipients must have completed their doctorate, must not hold an academic title of associate professor or higher, and must not be employed at any institution or organization.
(9) Before each payment period, scholarship holders must submit to the TTO Coordination Office the Scholarship Payment Form, Student Certificate, a photocopy of their ID, and the entitlement document obtained by the student from their e-Devlet page for the relevant month.
(10) The determined scholarship amount is paid to scholarship recipients from the project budget after the relevant forms for the month worked are completed and submitted to the Department of Financial Affairs in the following month. These documents must be submitted every month.
(11) A maximum of two scholarship recipients may be assigned under the İZÜ BAP-400 and İZÜ BAP-500 programs.
(12) Scholarship payments are not made to scholarship recipients found not to meet the scholarship eligibility conditions.
Cancellation of projects
ARTICLE 17 – (1) In Type A projects, projects are cancelled by decision of the Commission in the following cases:
- Use, for purposes other than the project's objective, of any consumables, books, software, fixed assets, or services provided through the project's financial support,
- Delay of the final report by more than two months without an excuse accepted by the Commission,
- Determination by the Commission and/or the TTO Coordinator that no progress has been made on the project,
- The project coordinator leaving their position for any reason,
- Failure to submit the Project Final Report despite a warning and an additional period granted, outright rejection of the report, failure to make corrections, or rejection of the proposed corrections twice,
- Providing false information in project proposal and final reports,
- Determination of a violation of Article 19 of the Directive,
- The project becoming unsustainable and unable to be completed due to force majeure not attributable to the coordinator or team.
(2) If the project is cancelled, the sanctions set out in Article 20 are applied.
(3) If no expenditure has been made from the approved project budget, the project is cancelled upon the request of the project coordinator and with the approval of the Commission; the sanctions set out in Article 20 are not applied, but, as stated in Article 15 (1), a deduction is made from the referee evaluation score of the project coordinator's next application.
(4) Cancellation is carried out at the request of the project coordinator or ex officio by decision of the Commission.
(5) For the cancellation or termination of externally funded projects, the procedures, principles, and contractual provisions of the relevant funding institution apply.
(6) If the relevant machinery and equipment are not delivered to the University's Accounting Unit at the end of the project, the purchase price of the equipment in question is claimed from the project coordinator.
Obligation to act in accordance with legislation
ARTICLE 18 – (1) The project coordinator is obliged to comply with, and to ensure compliance with, the ethical conduct legislation binding on public institutions, the provisions of the legislation where the use of humans and animals for experimental purposes is necessary, universally recognised scientific research and publication rules during the conduct of the project, and the University Ethics Committee and Code of Conduct Directive.
SECTION SEVEN
Miscellaneous and final provisions
Intellectual and industrial property rights
Article 19 – (1) Publications produced from the project must include the footnote “Supported by the University. (Project No: …)” in the language of publication. A copy of each publication is submitted to the TTO Coordination Office.
(2) The copyright of scientific results obtained from projects supported by the scientific research projects unit belongs to the University. The copyrights of scientific publications, books, and similar works may be partially or fully transferred to the authors by decision of the University's Board of Directors.
(3) In the event of income-generating patents, inventions, or products, the distribution of the resulting income is carried out in accordance with the principles determined by the University's Board of Directors. Where the relevant legislation provides for a regulation on the rates to be paid to rights holders, the provisions of that legislation apply.
Sanctions
ARTICLE 20 – (1) Where it deems necessary, the Commission may examine the project work directly or have it examined by experts in the field. In cases where progress and final reports are not submitted while projects are being carried out, where a breach of scientific ethics is identified after the completion of the project, where it is determined that financial resources have been used contrary to ethical principles, or in other circumstances requiring cancellation of the project, the following sanctions are applied:
- The project underway is cancelled by decision of the Commission.
- Fixed assets purchased and remaining consumables acquired within the scope of the cancelled or terminated project, regardless of the contract, are reclaimed. Where the fixed assets cannot be reclaimed, the value of all expenditures, including the value of these fixed assets, is reclaimed from the project coordinator.
- The coordinator of a cancelled project may not submit a new project proposal for three years.
- A member of the project team found to have violated ethical rules may not benefit from any project support for three years.
- The Commission informs the Rectorate for the purpose of taking legal action.
(2) If a project coordinator or researcher subjected to sanctions by the Commission under the provisions of this Directive is sanctioned 3 times, the persons concerned may no longer benefit from the support provided by the BAP Coordination Unit, indefinitely.
ARTICLE 21 – (1) Where it deems necessary, the BAP Commission may examine the project work directly or have it examined by experts in the field. In the following cases, projects are cancelled by decision of the Commission and any fixed assets purchased within the scope of the project that are free of defects or faults and remain usable are reclaimed. Otherwise, the value of these fixed assets and of all other expenditures is recovered from the project coordinator together with statutory interest. In addition, the project coordinator concerned may not benefit from any type of support provided by the BAP Coordination Office for a period of three years.
- The project not being carried out in accordance with the purpose stated in the application,
- Expenditure items incurred within the scope of the project not being approved by the Commission,
- The project coordinator leaving the project without transferring project coordination to a faculty member approved by the Commission.
Matters not covered by the Directive
ARTICLE 22 – (1) In matters not covered by this Directive, Higher Education Law no. 2547, the Regulation on Foundation Higher Education Institutions, the Regulation on Scientific Research Projects of Higher Education Institutions, the University Main Regulation, the Procurement and Tender Legislation to which the University is subject and the provisions of other relevant legislation, as well as the decisions of the Council of Higher Education, the Board of Trustees and the Rectorate, shall apply.
Entry into force
ARTICLE 23 – (1) This Directive enters into force following the decision of the University Senate and the approval of the Board of Trustees.
Execution
ARTICLE 24 – (1) The provisions of this directive are executed by the University Rector.